Description
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AIDF Secretariat and Program Development Consultant |
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The Asian Infrastructure Investment Bank (AIIB) is establishing the AIIB Infrastructure Development Forum (AIDF) as its flagship annual thought leadership platform on infrastructure, green structural transformation, and sustainable economic development.
AIDF will serve as a globally open, Asia-centered platform that connects research, policy, investment practice, and partnerships. The Forum aims to position AIIB at the center of international discussions on the role of infrastructure in advancing economic growth, climate resilience, sustainability, innovation, and development impact in emerging and developing economies.
The AIDF is designed to provide deeper engagement on policy, evidence, operational lessons, and implementation challenges. It will bring together leading academics, policymakers, development practitioners, investors, international organizations, and private-sector representatives to generate actionable insights for infrastructure development.
The inaugural Forum is expected to be developed in partnership with leading research institutions, think tanks, development partners, and member countries. |
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| 2. Objectives of the Assignment
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AIIB seeks an experienced professional to serve as a core member of the AIDF Secretariat and support the end-to-end development, coordination, and delivery of the Forum.
The Consultant will be responsible for:
• Planning and implementation of the Forum and related activities.
• Leading the preparation, vendor sourcing, logistics and technical setup of the Forum, ensuring overall system readiness and delivery.
• Coordination of speakers, researchers, policymakers, and development partners.
• Coordinating across AIIB departments, universities and other entities involved in delivery of the Forum.
• Monitoring of Forum outcomes and follow-up actions.
The assignment is intended to support the establishment of AIDF as a long-term institutional platform that delivers operational, policy, and partnership value to AIIB. |
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The Consultant will work closely with the Chief Economist Office and support the cross-departmental AIDF Steering Committee.
A. Program Design
• Conduct benchmarking of comparable international forums, conferences, and knowledge platforms.
• Support development and coordination of the Forum agenda and program structure.
• Support preparation of briefing materials for senior management and steering committee meetings.
B. Strategic Partnerships and Stakeholder Engagement
• Support partnership discussions with organizations such as international organizations, MDBs, think tanks, universities, and development agencies.
C. Speaker and Participant Engagement
• Develop and maintain a comprehensive speaker and participant database.
• Coordinate invitation processes, logistics, participation arrangements and speaker outreach.
• Support efforts to ensure geographic diversity, gender balance, and disciplinary diversity among participants.
D. Secretariat Coordination and Governance Support
• Serve as Secretariat support for the AIDF Steering Committee and related working groups.
• Coordinate meetings, agendas, action lists, and follow-up actions.
• Track progress against workplans and implementation milestones and maintain records of decisions, activities, and deliverables
• Support coordination among participating departments.
• Maintain records of decisions, activities, and deliverables.
E. Forum Delivery and Event Coordination
• Coordinate and oversee the operation of the registration and badging system; design event badging and access control plans in coordination with the security team; and support the development of meeting tools and the event app.
• Plan and coordinate international travel and hotel arrangements for invited guests.
• Plan, coordinate, and supervise the execution of Forum venue operations, catering, and ground transportation services.
• Support planning and execution of the Forum and related side events.
• Coordinate timelines, implementation plans, and deliverables.
• Liaise with AIIB service providers and support teams on logistics and operational arrangements.
• Support on-site implementation and coordination during the Forum.
H. Monitoring, Evaluation and Follow-up
• Develop and maintain systems to track Forum outputs, outcomes, and follow-up actions.
• Support preparation of post-event evaluation reports.
• Monitor implementation of agreed follow-up actions and recommendations.
• Capture lessons learned and recommendations for future editions of the Forum.
• Support development of a medium-term roadmap for the growth and evolution of AIDF.
4. Implementation Arrangements
The Consultant will be based at AIIB Headquarters in Beijing, China and will work closely with the AIDF Secretariat under the overall guidance of the designated Task Manager. The Consultant will interact regularly with the Chief Economist Office (ECON) and all collaborating departments.
The Consultant may be required to undertake business travel to support Forum preparation, partnership engagement, and event implementation. |
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| 3. Scope of Services (Continued)
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| 4. Consultancy Output / Deliverables
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1. AIDF program and benchmarking materials, including proposed agenda and senior management briefings.
2. Stakeholder, speaker and participant engagement materials, including relevant databases and outreach tracking.
3. Secretariat and coordination outputs, including workplans, meeting records, action trackers and progress updates.
4. Forum implementation and operational plans, covering logistics, registration, travel, venue arrangements and on-site coordination.
5. Post-Forum evaluation and follow-up report, including lessons learned and recommendations.
6. Medium-term roadmap for the development of AIDF. |
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| 4. Consultancy Output / Deliverables (Continued)
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| 5. Implementation Arrangement
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The Consultant is required to work in AIIB HQ office in Beijing and will travel to support the AIDF as needed. |
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| 5. Implementation Arrangement (Continued)
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| 6. Support to the Consultant by the Bank
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Staff from the Economics Department will engage with the consultant and provide relevant input and feedback as needed. |
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| 7. Knowledge Transfer and Training
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Upon completion of the project, the consultant is expected to deliver all the produced materials to ECON. |
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| Qualification Requirement
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Education:
• Degree in Economics, Public Policy, International Development, International Relations, Infrastructure Planning, Communications, Political Science, Business Administration, or a related field or equivalent relevant working experience.
Experience:
• Minimum 10 years of relevant professional experience.
• Demonstrated experience supporting international policy forums, economic conferences, research conferences, development forums, or high-level multilateral engagements.
• Experience working with think tanks, research institutions, MDBs, development agencies, governments, or international organizations.
• Experience in stakeholder management, partnership development, speaker engagement, and program design.
Skills:
• Excellent written and verbal English.
• Excellent coordination and project management abilities.
• Ability to engage effectively with senior policymakers, academics, development partners, and private-sector leaders.
• Strong organizational and stakeholder management capabilities.
• Familiarity with infrastructure, economic development, climate, sustainability, social development, and development finance issues is highly desirable.
Preferred Qualifications:
• Experience working on flagship forums such as ABCDE, ADB conferences, OECD forums, G20/T20 processes, CEPR conferences, or other major policy and research platforms.
• Existing networks among leading economists, think tanks, development institutions, and policy communities.
• Experience supporting knowledge partnerships and research-to-policy initiatives. |
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Consultancy Input Days
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